For Tutors - How do I set my availability?

We know how important it is for tutors to efficiently organise their time and lessons, which is why we’ve made sure the calendar feature supports all your scheduling needs.

To access your calendar, head to calendar in the tab bar at the top of your account:

The calendar makes it easy to manage your availability and bookings in once place. With a range of flexible features, it helps you stay in control of your teaching schedule and gives students a clear view of when you’re available.

The calendar will contain the following features for tutors:

• View lesson bookings and requests
• View weekly or monthly calendar views allowing you to plan ahead
• Add one-off ‘time-off’ periods where you are unable to teach
• Add one-off availability slots outside of your recurring availability
• Colour coded recurring availability

Recurring availability will still work the same in terms of bookings, but you’ll now be able to view this on your calendar, seen in light blue on the image below.

The calendar will appear on your profile in the following format:

As you can see, you will be able to view your individual lesson bookings on the calendar in a weekly and monthly view.

You can add events to your calendar by using the ‘Add’ button on the top-right corner. This will allow you to add both time-off to your calendar as well as your recurring availability. As seen in the second image, you can enter a reason for your time-off as well as the date and time.

You’ll also have the option to offer ‘one-off’ availability on your calendar, for times when you’re able to offer a one-off slot outside of your recurring availability.

Once you have entered the information as appropriate, you’ll just need to hit save, which will then add the time-off slot to your calendar.

Reoccurring Availability

You are also able to set your reoccurring availability on the web and our app.

For the app you'll just need to click on the availability option on the bottom bar, where you'll then see your current reoccurring availability. You can then click the edit button in the top right corner to change it as time goes on!

For the web you'll just need to head my ‘My account’ which you can locate by hovering over your profile picture in the top right, then you need to select ‘Set availability’:

How students will view your availability:

Your availability will be broken down into 30-minute slots. These will appear on your profile and when students choose to request a lesson with you.

Students will be able to click on one of the time slots you have marked as available on your calendar. This will allow them to request a lesson starting at the time and date they selected.

When you are unavailable as you are teaching lessons booked through Tutorful, this will appear as 'booked' on your availability calendar to prevent students from requesting lessons when you are already teaching.

Make sure you keep your availability up to date, as students will be able to request lessons with you only at times you are available. We’ll make sure they cannot request lessons during a time you are already tutoring through Tutorful, but mismatched or ignored requests will damage your profile’s visibility. If you are no longer able to take on new students you can set your profile to offline rather than removing all availability selections! Information on how to go offline can be found here.