For Tutors - How do I use the new Availability Calendar?

Time slots for new students are the weekly times you can teach new students on a recurring basis.
 

When you sign in, you will land on a refreshed Dashboard with the Calendar front and centre. It shows your week at a glance, lets you join lessons, and makes updates quicker and easier.

The main functions of your Calendar are:

• Add time off 
• Manage your Time slots for new students
• Book lessons 

You can do all 3 from the home page of your dashboard, and you’ll find the following buttons located on the top right of your dashboard 

Managing new student slots

Your Time slots for new students are the commitment you make to students that you can teach those specific slots every week. This means that when a student requests a lesson with you, they know that you’ll be able to do the slot they have requested. You’ll also remove the back and forth trying to find a slot that works for you both. 

To set your time slots, click the “Manage new student slots”, and you’ll be shown the following pop-up: 

To add your slots, select a day, add the times you want to teach and hit save. 

Your open slots will appear in light blue on your calendar.

Students will now be able to request lessons during those slots! 

Add Time Off

We all need to book time off, whether it’s a dentist appointment or a week's holiday, you can do this via the 'Add time off' button on your dashboard. 

You can give your time off a title e.g., Dentist or Holiday. Enter the date range and time, and hit save. If you're needing to book time off for the entirety of the day(s) selected, simply tick the box next to the 'All Day' text, and this will block out all of the Time slots on the selected day(s) for you. 

If you have any lessons during the time off you've booked, you'll be notified as shown below. From here, you have the option to cancel any lessons during this time, by ticking the 'Cancel all lessons during this time...' box. You'll then also be able to include a message in the text box, which will go to all of your students who have a lesson during the time off that you have booked. This feature allows for easier relationship management with your students, without the need to message each individually when this may not be necessary.

Any slots you book will be shown on the calendar on your dashboard in pink, but don’t worry, we won’t share the details with your students; they’ll just see you’re not available during that slot for a lesson. 

Book Lesson 

You can now book lessons directly from your dashboard. Just click the book lesson button at the top right-hand corner.

You’ll then be shown the lesson booking form, just complete it as normal! 

💡Top tip: You are also able to manage your new student slots, add time off, and book a lesson by simply clicking on the calendar itself. And you can toggle between each one at the top of the form. 

Join, edit or cancel lessons

You can also join, edit, or cancel bookings from here as well - just click on the lesson you need. 

Toggle between Weekly view and Daily Views 

The weekly view is the default view, which will be shown when you log into your account.

If you want to view all your lessons along with any booked time-off in a list all you need to do is toggle to the daily view. You can switch between weekly and daily at any time by clicking the button shown below:

Once you’ve done this, your view will be switched to a daily view. 

We've also prepared a video guide to show the new calendar features: